16 Phrases for Confirming Availability
When someone asks about your schedule, responding clearly about your availability helps coordinate plans efficiently. Learning these 16 phrases for confirming availability will help you communicate your free time clearly and politely in both professional and personal situations.
Common Ways to Confirm Your Free Time
Direct & Clear Confirmations
- I’m available at that time. A straightforward confirmation for a specific time. “Yes, I’m available at that time. Let’s schedule the call for 3 PM.”
- That works for me. A common and casual way to confirm a proposed time. “Thursday at 2 PM? That works for me.”
- I’m free then. A simple and direct confirmation. “Monday morning? Yes, I’m free then.”
- That time is perfect. Shows enthusiasm for the proposed time. “10 AM works great. That time is perfect for me.”
- I can make that work. Suggests flexibility and willingness to accommodate. “The earlier time is fine. I can make that work.”
Specific Time Frame Responses
- I’m available between [time] and [time]. Provides a clear window of availability. “I’m available between 1 PM and 4 PM on Wednesday.”
- My morning/afternoon is open. Indicates availability for a broader time period. “My morning is open on Friday if you want to meet then.”
- I have that time slot free. A professional way to confirm a specific appointment time. “Yes, I have that time slot free. Let’s book it.”
- Any time on [day] works for me. Shows complete flexibility on a particular day. “Any time on Tuesday works for me. Just let me know what’s best for you.”
- I’m wide open on [day]. A casual way to indicate complete availability. “I’m wide open on Thursday, so whatever time you choose is fine.”
Professional & Formal Confirmations
- That time suits me. A slightly more formal confirmation. “Yes, that time suits me perfectly. I’ve added it to my calendar.”
- I can accommodate that schedule. A professional way to confirm availability. “I can accommodate that schedule. Please send the meeting invitation.”
- That fits into my calendar. Specifically references your schedule management. “The proposed time works well. That fits into my calendar without any conflicts.”
- I have availability at that time. A clear, professional confirmation. “Yes, I have availability at that time for our project review.”
Enthusiastic & Flexible Responses
- That works great for me! Adds enthusiasm to your confirmation. “That works great for me! I’ve been looking forward to our meeting.”
- I’m completely free then. Emphasizes that you have no conflicts. “2 PM on Friday? I’m completely free then.”
- You’ve picked the perfect time. A friendly and appreciative response. “You’ve picked the perfect time. I was just looking at my schedule.”
Real-Life Dialogues
Colleague: Can we meet tomorrow to discuss the presentation? I was thinking 11 AM.
You: That works for me. I’m available at that time and have the conference room booked.
Colleague: Perfect. I’ll see you then.
Friend: Are you free for dinner on Saturday? Maybe around 7 PM?
You: That time is perfect! I’m completely free then. Should I make a reservation?
Friend: Great! Yes, please book a table for four.
Quick Tips: Confirming Clearly
| Situation | Recommended Expression | Why? |
|---|---|---|
| Professional meetings | That time suits me. or I can accommodate that schedule. | These are professional, clear, and appropriate for workplace communication. |
| Casual plans with friends | That works for me! or I’m free then. | They’re friendly, natural, and maintain a casual tone. |
| When you’re very flexible | Any time on [day] works for me. | It shows complete flexibility while still confirming your availability. |
| When you’re enthusiastic about the plans | That works great for me! | It conveys positive energy and excitement about the meeting. |
Practice Tip
The next time someone proposes a meeting time, try using one of these 16 phrases for confirming availability instead of just saying “yes” or “okay.” Notice how it makes your response clearer and more professional.
Why This Matters
- Clear confirmation of availability prevents scheduling conflicts and misunderstandings.
- Using specific phrases shows you’re organized and respectful of others’ time.
- Knowing these 16 phrases for confirming availability helps you communicate effectively in both personal and professional contexts.
Being able to clearly confirm your availability makes scheduling smoother and shows you value other people’s time as much as your own. With these phrases, you can respond to scheduling requests with confidence and clarity. Happy learning! 😊
